How the Quote System Works

From email notification to payment - see exactly how you discover jobs, submit competitive bids, win work, and get paid your full amount.

Email-driven workflow

Fair blind bidding

Keep 100% of your bid

PHASE 1

Discovering the Job

Get instant email notifications for new jobs matching your skills and location

Email Notification Arrives

When a job matching your profile goes live, you receive a personalized email with all the key details.

Direct auto-login link

Click and go straight to the job page - no manual login required

Maximum budget shown upfront

Know the price ceiling before you even click

Competition visibility

See how many pilots are bidding (but not their amounts)

Countdown timer

Know exactly how long you have to submit your bid

New Job Opportunity

2 mins ago

From: HireDronePilot

New Job: Real Estate Photography - North Manchester

Quick Details

Location:

North Manchester area

Max Budget:

£550

Job Date:

Next Tuesday

Bidding Closes:

In 48 hours

Hi there,

A new job has been posted that matches your skills and location. The client needs aerial photography for a luxury residential property listing.

Requirements:

High-resolution photos and 4K video
Golden hour shoot preferred
Quick turnaround (24-48 hours)

Competing Bids:3 pilots bidding

Act fast - popular jobs fill quickly

Click will log you in automatically and take you directly to the job page

PHASE 2

Reviewing & Bidding

Full job details, clear requirements, and one-click bidding

Real Estate Photography

Luxury residential property - aerial stills & video

LIVE

North Manchester

Next Tuesday

46h remaining

3 bids

Maximum Budget

£550

💰

Your bid must be at or below this amount

Description

We need professional aerial photography and video for a high-end residential property listing. The property is a modern 5-bedroom home with extensive gardens and outdoor features that we want to showcase from above.

Requirements

High-resolution still photography (minimum 20MP)
4K video footage (2-3 minutes edited)
Golden hour shoot preferred
24-48 hour turnaround for edited content

Ready to bid?

Submit your competitive quote

Bids cannot be edited after submission

Job Details Page

Click the email link and land on a complete job page with everything you need to make an informed bid.

What You See:

• Anonymized location (e.g., "North Manchester area")
• Service type and detailed description
• Bulleted requirements for easy scanning
• Maximum budget banner (prominent green box)
• Job date or "Flexible" timeline
• Bidding countdown with hours remaining
• Competition metric (X pilots have bid)

Submitting Your Bid:

• Enter your bid amount (≤ max budget)
• Add optional notes or questions
• ✓ Validation: Can't exceed budget
• ⚠️ No editing once submitted (keeps it fair)
• 🎯 Instant confirmation email sent

PHASE 3

Waiting Period

Track all your bids, monitor success rates, and learn from outcomes

My Bids Dashboard

Professional tools to track all your bids and improve your success rate over time.

📊 Statistics Dashboard

Total Bids

Won Bids

Success Rate

33%

Avg Bid

£425

🔍 Status Filters

ActiveWonLostUnder Review

Filter and sort to find exactly what you need

✅ Learning from Losses

When you don't win, you see the winning bid amount. This helps you price more competitively next time.

My Bids

Track submissions, follow up on live quotes, and measure win rates

Total Bids

Won Bids

33%

Success Rate

£425

Average Bid

Real Estate Photography

Active

ManchesterYour bid: £4952 hours ago

Roof Inspection

Won

LeedsYour bid: £3501 day ago

Construction Survey

Lost

LiverpoolYour bid: £6502 days ago

Solar Panel Inspection

Active

BirminghamYour bid: £4205 hours ago

PHASE 4

Selection Outcome

Win or lose, you'll know the outcome and what happens next

If You WIN 🎉

1. Immediate Email

Congratulations email arrives with your winning bid amount prominently displayed.

2. What Happens Next Box

Clear message: "The team at HireDronePilot will reach out to you via email shortly with full project details, client information, and next steps."

3. Full Brief (24hrs)

Admin team sends complete job details including:

✓ Client contact information
✓ Specific site location
✓ Access instructions
✓ Deliverables checklist

4. Complete & Get Paid

Finish the job, upload deliverables, receive 100% of your bid amount.

🎉 Congratulations!

Your bid has been selected

Dear Pilot,

Great news! Your bid has been selected for Real Estate Photography - North Manchester.

Your Winning Bid

£495

100% goes to you upon completion

What happens next?

The team at HireDronePilot will reach out to you via email shortly with the full project details, client information, and next steps.

Please keep an eye on your inbox for:

Full client contact details
Specific site location and access instructions
Any additional requirements or preferences
Project timeline and deliverables checklist

Questions? Contact us at:

peter@hiredronepilot.uk

If You LOSE

"Update on Your Bid" Email

• Your bid amount shown
• Winning bid amount revealed
• Helps you price competitively next time
• Link to browse new available jobs

💡 Pro Tip:

Track your win rates in your dashboard. If you're consistently bidding higher than winning bids, you might be pricing too conservatively.

🔄 Keep Bidding:

New jobs are posted daily. The more you bid, the more you learn about competitive pricing in your market.

Transparent Throughout

Unlike other platforms where you never know why you didn't win, we show you the winning bid amount so you can improve.

This Creates a Fair Marketplace

Lowest bid doesn't always win - quality matters
Clients see your credentials and experience
Blind bidding prevents undercutting races
Learning from losses improves future success

Remember: This is not an automated client-matching system. This is a professional marketplace where you compete fairly, your credentials matter, and you set your own prices.